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Managing Pages



To create a page, from the main menu, select New -> Page OR alternately select Edit -> Pages and click New in the section New on the left.

There are eight sections for defining and viewing the different properties of a new page. Each section is explained in detail below.

In the Edit Content mode there is also a tabbed menu at the bottom of the page for quick and easy access to basic functions.

Please note that some buttons/functions are displayed only after the page has been created and saved, and some only after publication of the page. We will take a look at these in the second part of each section, the changes will be marked accordingly.


  • Template

Dropdown list with all page templates that exist in the system. All the pages are based on some template. Select the relevant template for your page. Read more about templates in our Developer Guide

  • Description

Enter a name for your new page.

  • Title

Enter the text for the title bar of your new page.

Changes after saving:

  • Copy content

Clicking Select Page... allows you to copy content from existing pages.

  • Translate page... link

You can choose which language the page should be translated to (from the available languages) and set relations between the original page and the localized copies.


  • Define as standard page

Select a navigation node that will use your new page as standard. Clicking on this navigation will open this page.

  • Attach page

Having already defined your page as standard page for a navigation item, you can ignore this point. If you do not want to define the page as standard page for any navigation item, but you want to link the page by a text or image link in the content area of a page, then here you have the possibility to select a navigation item to be highlighted by the new page.


  • Edit categories

Assign a category to your new page.

Changes after saving:

  • Edit tasks... link

Allows you to create and manage tasks related to this page.

  • Linking List... link

Allows you to view and edit all links used on the page.


  • See the rights for this page... link

Here you can see the rights for this page.

Meta tags

Assign meta tags to your new page. You can select a predefined meta tag group or enter individual meta tags.


You can preview the standard and print view of your page in MS and LS. Please note that new unsaved page does not yet have a preview option, thus this section is empty.

Changes after saving:


This section contains information on the page:

  • ID (empty)
  • Author (user who is currently creating the page)
  • Status (empty)
  • Link to Live System (empty)

Changes after saving:

  • Visible (with radio buttons Online, Archive, Offline)
  • ID (now contains a page ID)
  • Author (no changes)
  • Created (date and time of creation)
  • Published on (date and time of publishing - only after page is published)
  • Publishing requested on (date and time when request for publishing was made)

Extended properties

  • Keywords

Here you can enter terms that you want the index search to find the page by. These terms are independent of the terms in document content.

  • Headline, Description

You can enter text here. These texts can be used in the context of the pages. These are by default without function.

  • Valid from, Valid until

These fields can be used to specify the time when the page will be accessible.

  • Additional date, Additional string

There fields are by default without function.



Tools Section

In the left column there is the Tools section.

Tools are meant for raw editing of the page. Some of the tools are dependent on the user’s rights (edit/publish) More about rights here:  Rights and Roles

  • Save

Saves the page and takes you to the Pages Overview page.

  • Apply

Saves the page and reloads the Pages Detail page.

  • Back

Takes you back to the Pages Overview page. No changes will be saved.

  • New

Opens a new Pages Detail page for creating a new page.


Changes after saving:

  • Content Editor

When you click this button, the content editor for this page is opened (same as opening the Edit tab in the tabbed menu at the bottom of the page).

  • Publish

Publishes the page.

  • Unpublish

Returns the page to unpublished state.

  • Request publishing

Requests publishing for the page.

  • Dependencies

Here you can manage the dependencies of the page.

  • Clone

Clones the entire page with all its content.

  • Delete

Deletes the page. If the page was published before, Delete only marks it for deletion. To remove it completely, the page has to be published.

Changes visible only if the user has Controller rights for this page (including Approvals and Relations section):

  • Approve

Approves the page. The page can be edited further.

  • Revoke approval

Revokes the approved state of the page.

More about rights can be found in this guide: Rights and Roles

  • Approvals

This section lists approvals needed for this page. This section is only visible if the user has controller rights for this page.

  •  Relations

In this section you can set up relations of your page to other pages, members, documents, etc.

New sections after publication

  • Versions

Links to versions of the page. Read more about versions here: Versions

Page cloning and export

Page cloning

Starting from version 8.6 and later, it is possible to clone entire pages with all the content on them. To clone a page, go to Edit -> Pages and click the Edit icon next to the page you want to clone. On the detail page, click on the Clone button in the Tools section on the left.



A new popup opens. Here you can select a site the page is to be cloned to (this is optional).

If you do not want to clone the page to an existing site, click the button Next in the popup.

Popup is reloaded and the Page Clone Settings section is displayed. This section contains the following details:


  • Navigation (optional)

Click ... to manually attach a navigation to the cloned page.

  • Relations (optional)

Click ... to manually add relations to the cloned page.

  • Categories (optional)

Click ... to manually attach categories to the cloned page.

  • Copy navigations from source (checked by default)

When this checkbox is selected, the system copies navigation of the cloned page from the source page.

  • Copy relations from source (checked by default)

When this checkbox is selected, the system copies relations from the source page to the cloned page.

  • Copy categories from source (checked by default)

When this checkbox is selected, the system copies categories to the cloned page from the source page.

  • Next and Previous

Buttons that allow you to go one step back of forward in the cloning page popup.


When all the needed adjustments have been made, click the Next button again. The popup is reloaded again and the Page Name Suggestions section is displayed:

  • Copied page name

The name of the source page.

  • New page name

Enter the name of the new page being cloned. By default the system gives each cloned page a name in the format [source page name]_copy.

Click the Finish button. The cloned page is successfully created and a corresponding message is displayed. To close the popup, click on the Close button on the left.





Page export

In, you can export pages using the following available formats:

  • Raw XML

XML containing the raw data of the page. The created XML data is loaded to a new popup. You can copy the data from this popup to a file.

  • Content XML

XML containing all the data of the page including content. As with the Raw XML format, the XML data of the page are loaded to a new popup.

  • CSV

The page data is loaded into a created CSV file. You can save the file to a desired location.

To export a page, go to the Page Overview page (Edit -> Pages) and select the checkbox near the desired page in the list of pages.

Select the needed file format from the dropdown list in the Export section on the left. When the export format is selected, click the Export button.